Submission Guidelines
To submit an abstract, you will need to create an account on the system, or log in if you have used the system before.
When you create an account, you will then need to verify it by clicking the link contained in the “account confirmation” email which will be immediately sent to you. Emails from the system will be from no-reply@m-anage.com.
- Please ensure that you click on this link within 24 hours of creating an account otherwise the link will expire. (If the link has expired, you can request a new one by revisiting the login page.)
- Please remember to check your spam/junk folder!
If you are an ESPE member, please create your account using the email address associated with your membership. If you cannot remember this email address, please contact the membership teams at ESPE: MembershipESPE@eurospe.org
You will need to use the same account to upload any posters or presentations if your abstract/s is accepted, so please keep your log in information safe.
If you have used the system before for an ESPE Meeting but cannot remember your log in information, please click “Forgot Password” to reset your password. Please make sure to check your spam folder if this email does not arrive in your inbox.
If you are having issues accessing the platform, please try using a different browser. We suggest using Google Chrome (PCs) or Safari (Macs).
The regular abstract submission deadline is Tuesday, 12 January 2027, 23:59 (CET).
You can save and continue your abstract submission at any time up until the submission deadline, until you click “Submit” on the final page. Your submission will automatically save, or you can click “Save as Draft” on any page to save your progress.
Once you have pressed “Submit”, you will not be able to edit any part of your submission. You will receive an email confirmation of your submission. Only submitted abstracts will be considered for acceptance at our Meeting.
To continue a draft submission, log in and select the ‘Abstract Submission’ button. Then click “Edit or continue my abstracts” and then “Continue”.
Please do not duplicate submissions.
Authors must disclose any use of artificial intelligence (AI) or AI-assisted tools when preparing their abstract. This includes generative AI such as ChatGPT, Claude, Gemini and Copilot, and AI-powered writing, translation, data or image tools.
- What to disclose
- What they were used for, for example:
- writing assistance (drafting, editing, rephrasing, shortening or translating text)
- literature searching or summarising
- data collection, processing or statistical analysis
- creating or editing figures, tables or images
- other (please describe);
- which parts of the abstract were affected.
- What they were used for, for example:
- What does not need disclosing: Basic spelling and grammar checkers, such as those built into word processors, do not need to be disclosed unless they were used to substantially rewrite text.
- Author responsibility: Authors remain fully responsible for the content of their abstract, including the accuracy of any text, data, references or images produced with AI. All AI-generated content must be checked by the authors.
- Non-disclosure: If AI use is identified but was not disclosed, the abstract may be rejected or withdrawn.
Use of AI in the review process
AI will not be used to score, rank or select abstracts. Every abstract will be reviewed and marked by reviewers selected by the ESPE Programme Organising Committee (POC). Abstracts may be checked with AI-detection software to identify possible undisclosed AI use. These results will not be used on their own to reject an abstract. Any concern will be considered by the POC, and the submitting author may be contacted for clarification.
During the submission process, we will ask you to identify your preferred presentation type.
Please note that this is to indicate preference only. The Meeting Programme Organising Committee will have the final decision on the presentation types of all abstracts.
If you select “Oral” or “Either”, your abstract will be considered for Free Communication, Rapid Free Communication, Physical Poster OR ePoster presentation.
If you select “Poster”, your abstract will be considered for Rapid Free Communication, Physical Poster OR ePoster presentation only.
If you select “ePoster Only”, your abstract will be considered for ePoster presentation only.
Please note that Free Communications, Rapid Free Communications and Physical Poster acceptance types will require you to attend the ESPE Meeting 2027 in person. Your abstract will be removed from official publication if the presenting author does not register for our Meeting to attend in-person if you are accepted for Fee Communications, Rapid Free Communications or Physical Poster.
Please ensure that you add all the authors of your abstract onto the submission form, including yourself if you are an author. Please ensure correct spelling and affiliations are used.
Please note that we are unable to add or amend author names once abstracts have been sent for publication.
You must provide a valid email address for the listed presenting author of the abstract.
- This will be used to contact the presenter regarding uploading presentations or posters, if your submission is successful.
- If an email address is not provided, the submitter will be automatically contacted to upload presentations or posters, if your submission is successful.
Please note that by providing author’s email address, you are confirming that you have the author’s consent to share their contact details.
Please note: authors can be listed as the presenter on a maximum of three (3) abstract submissions
Encore abstracts may not be submitted.
There will not be a printed abstract book, but abstracts will be available online via the ESPE Meeting platform by the end of April 2027.
Accepted abstracts are therefore embargoed until publication at the ESPE Meeting platform.
In addition, all abstracts will be published online by S. Karger AG. Providing a fully digital and citable record of all abstracts presented during our Meeting.